Purpose Led Payroll

Payroll Software For Charities

Payroll Software For Charities

Your funding belongs on the frontlines . It shouldn't be lost to expensive software subscriptions or wasted on excessive hours processing payroll. Thankyou Payroll stands alongside charities with our simple, automated software that is totally free so your money can be used to power local good.

Your funding belongs on the frontlines . It shouldn't be lost to expensive software subscriptions or wasted on excessive hours processing payroll. Thankyou Payroll stands alongside charities with our simple, automated software that is totally free so your money can be used to power local good.

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Thankyou Payroll's mascot giving a volunteer from a charity a piggy back. They are both happy to be in partnership together.
Thankyou Payroll's mascot saving money on software and putting a coin in their piggy-bank used for savings.
Thankyou Payroll's mascot saving money on software and putting a coin in their piggy-bank used for savings.

Free For NZ Charities

Keep your funding where it belongs. For $0, you get full access to our payroll software.

Thankyou Payroll's mascot timing how quickly they can run payroll in their software. The clock is under 10 minutes.
Thankyou Payroll's mascot timing how quickly they can run payroll in their software. The clock is under 10 minutes.

Simple For First Timers

On average, it takes under 10 minutes to run a pay. It's software built for non-payroll people.

Thankyou Payroll's mascot holding a phone and providing support to charities.
Thankyou Payroll's mascot holding a phone and providing support to charities.

Experts On Call

Getting stuck with a tricky payroll scenario? We're here to help keep your charity compliant.

Tools That Charities Love

We keep things simple so that your tight funding and precious time is protected. From grant-ready cost tracking to seamless, automated IRD compliance with payday filing handled inline with NZ regulations, without manual filing. We handle the heavy lifting so your team can focus on driving change in our communities.

Payday Shortcuts

Payday Shortcuts

There is never enough time in the day for time-pressed charities. With the ability to copy your last pay, set up default pays and automate your entire process, you can get back to your purpose, sooner.

There is never enough time in the day for time-pressed charities. With the ability to copy your last pay, set up default pays and automate your entire process, you can get back to your purpose, sooner.

Cost Centre Tracking

Cost Centre Tracking

Accountability reporting can be a real chore. With Thankyou Payroll, you can easily track and allocate wages to specific grants or projects to help simplify not-for-profit reporting.

Accountability reporting can be a real chore. With Thankyou Payroll, you can easily track and allocate wages to specific grants or projects to help simplify not-for-profit reporting.

Automated Leave Calculations

Automated Leave Calculations

The volunteer in charge of your payroll doesn't need a degree. We calculate your team's leave balance and payments. We'll also update our system when the law changes.

The volunteer in charge of your payroll doesn't need a degree. We calculate your team's leave balance and payments. We'll also update our system when the law changes.

Single Payment Transactions

Single Payment Transactions

Say goodbye to making multiple payments to your team and hitting the strict IRD payment deadlines. You make just one payment and we do the rest. It's seriously that simple.

Say goodbye to making multiple payments to your team and hitting the strict IRD payment deadlines. You make just one payment and we do the rest. It's seriously that simple.

Payroll Record Keeping

Payroll Record Keeping

Holding onto 7 years of financial records for all grants can be a burden. Our payroll software automatically keeps hold of your payroll data for 7 years - checking one more item off of your list.

Holding onto 7 years of financial records for all grants can be a burden. Our payroll software automatically keeps hold of your payroll data for 7 years - checking one more item off of your list.

Phone Support From Payroll Experts

Phone Support From Payroll Experts

Great payroll software is only half the equation. Our software is backed by payroll experts who are always there to answer the phone and talk things through in real time.

Great payroll software is only half the equation. Our software is backed by payroll experts who are always there to answer the phone and talk things through in real time.

Discover More Features For Charities

Discover More Features For Charities

Connected To Software You Use

No two charities run the exact same way. Your payroll software shouldn't force you to fit into a rigid box and ours doesn't. Connect to the tools you use to help speed up your payroll process.

IRD Logo
IRD Logo

IRD Intermediary

We're connected to IRD, meaning we automatically file your payroll information and transfer your employee's deductions.

Xero Account Software Logo

Xero Data Sync

After each payday, you can push your payroll data into Xero in a single click. If you use job codes, it'll be assigned to that cost centre.

COUNT Accounting Software Logo
COUNT Accounting Software Logo

Connected to COUNT

Effortlessly push your payroll information through to COUNT for accurate accounting that will keep your accountant happy.

Thankyou Payroll's mascot holding the earth above their head. They are holding it above their head to protect it.

A Partnership of Shared Values

A Partnership of Shared Values

Every pay run you process with Thankyou Payroll works directly alongside your mission.

We don’t just build software. We are a purpose-led social enterprise who have transferred our privately held shares to a charitable trust, Generous Ventures.

As a proud Living Wage Employer and New Zealand's only payroll software certified by EKOS as carbon positive, we stand alongside you to power local good.

We prove daily that modern business software can protect your funding, honour our planet and put people first.

Every pay run you process with Thankyou Payroll works directly alongside your mission.

We don’t just build software. We are a purpose-led social enterprise who have transferred our privately held shares to a charitable trust, Generous Ventures.

As a proud Living Wage Employer and New Zealand's only payroll software certified by EKOS as carbon positive, we stand alongside you to power local good.

We prove daily that modern business software can protect your funding, honour our planet and put people first.

Explore How We Power Good

Explore How We Power Good

Pricing That Works For Not-For-Profits

Pricing That Works For Not-For-Profits

We believe payroll should support your charity, not drain it. That’s why we offer our payroll software free of charge for all registered charities in New Zealand. You get full access to every feature and our Support Team.

No gatekeeping, no hidden fees. It's that simple.

We believe payroll should support your charity, not drain it. That’s why we offer our payroll software free of charge for all registered charities in New Zealand. You get full access to every feature and our Support Team.

No gatekeeping, no hidden fees. It's that simple.

Thankyou Payroll's mascot surrounded by New Zealand coins to highlight the savings charities make.

Charities Plan

Always

$0

per pay

$0 per pay + $0 per employee

$0 per pay + $0 per employee

Sign Up

Sign Up

Learn More

Learn More

All Inclusive Payroll Software

We don't restrict charities from accessing the tools they need because it is free. You get full access to our entire platform from day one. 

Features

Charities Plan

Pay Runs and Calculations

Salary and wage payments

Included

Customisable pay types

Included

PAYE calculations

Included

KiwiSaver and complying funds

Included

Student loan and child support deductions

Student loan and child support

Included

Allowances and reimbursements

Included

Automated final pay calculations

Included

Copy last pay

Included

Default pays

Included

Automated payroll workflows

Included

IRD Compliance

Automatic payday filing

Included

Payment of deductions to IRD

Included

Support for IRD payroll queries

Included

Leave and Time Off

Ordinary weekly pay and average weekly pay calculations

OWP and AWP calculations

Included

Relevant daily pay and average daily pay calculations

RDP and ADP calculations

Included

Annual leave and sick leave balance tracking

Included

Leave liability reporting

Included

Adjustable leave anniversary dates

Included

Workflow and Software Integrations

Xero and COUNT Integration

Included

Direct debit for all payments

Included

Custom tracking and cost codes

Included

One payment transactions

Included

Custom reporting

Included

One payment transactions

Included

Employee Experience

Automated email payslips

Included

Thankyou Payroll employee app

Included

Payroll giving

Included

Support and Security

Two factor authentication

Included

User permissions

Included

Phone support

Included

Email support

Included

Help centre

Included

Software To Sing Out About

Changing your payroll provider feels incredibly risky when you don’t have time or resources to spare. We completely get it. But you don’t have to take a leap of faith alone. Over 7,000 Kiwi organisations have already made the switch to Thankyou Payroll.

Frequently Asked Questions

Is your payroll software really 100% free for registered NZ charities?

Yes, entirely. Thankyou Payroll is proudly built and run from the ground up as a purpose-led social enterprise. We do not provide basic "charity trials" or hit you with surprise upgrade bills later. Every registered New Zealand non-profit with a valid Charities Services Number gets access to our full payroll system for $0.

Is your payroll software really 100% free for registered NZ charities?

Yes, entirely. Thankyou Payroll is proudly built and run from the ground up as a purpose-led social enterprise. We do not provide basic "charity trials" or hit you with surprise upgrade bills later. Every registered New Zealand non-profit with a valid Charities Services Number gets access to our full payroll system for $0.

Can we track and allocate exact labor costs across different grants or funding pools?

Yes. Our system features comprehensive cost-center tracking. You can effortlessly tag and divide working hours across specific projects, community initiatives, or distinct operational grants. This generates clean, balanced financial tracking reports that keep your donors, auditors and trustees completely satisfied.

Can we track and allocate exact labor costs across different grants or funding pools?

Yes. Our system features comprehensive cost-center tracking. You can effortlessly tag and divide working hours across specific projects, community initiatives, or distinct operational grants. This generates clean, balanced financial tracking reports that keep your donors, auditors and trustees completely satisfied.

Does our free charity plan mean we get limited or stripped-down customer support?

Absolutely not. We believe free software shouldn’t mean compromising on human care. Registered charities receive the exact same premium access to our local New Zealand help desk as our largest commercial accounts. You can pick up the phone and speak to a local specialist in real-time for free.

Does our free charity plan mean we get limited or stripped-down customer support?

Absolutely not. We believe free software shouldn’t mean compromising on human care. Registered charities receive the exact same premium access to our local New Zealand help desk as our largest commercial accounts. You can pick up the phone and speak to a local specialist in real-time for free.

What happens to our free charity plan if our employee count increases over time?

Nothing. Your core processing software remains 100% free regardless of how large your volunteer network or paid staff grows. As long as you maintain an active registration status on the New Zealand Charities Register with a valid CC Number, your software fees stay locked at $0.

What happens to our free charity plan if our employee count increases over time?

Nothing. Your core processing software remains 100% free regardless of how large your volunteer network or paid staff grows. As long as you maintain an active registration status on the New Zealand Charities Register with a valid CC Number, your software fees stay locked at $0.

Ready to Get Back To Your Mission?

You didn't dedicate yourself to a cause just to become a late-night payroll administrator. Join the purpose-driven Kiwi charities using Thankyou Payroll to clear the IRD filing fog in minutes. Let us handle the admin, so you can focus on making a difference.

Step 1

Create Your Account

Sign up online and set up your profile in just a few clicks.

Step 2

Send Charities Number

Email our team with your charities registration number.

Step 3

Run Your First Pay

Enter your team's hours and deposit your funds. Simple.

Step 1

Create Your Account

Sign up online and set
up your profile in just a
few clicks.

Step 2

Send Charities Number

Email our team with your
charities registration
number.

Step 3

Run Your First Pay

Enter your team's hours
and deposit your
funds. Simple.

Step 1

Create Your Account

Sign up online and set up
your profile in just a few clicks.

Step 2

Send Charities Number

Email our team with your
charities registration number.

Step 3

Run Your First Pay

Enter your team's hours
and deposit your funds. Simple.

Sign Up

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